How to hire a development team without recruitment, HR administration, and all the associated tasks? This article presents one of the best solutions.

What it’s like hiring a regular development team?

Let’s talk about hiring a development team on your own. You need to take care of a lot of work.

First, you need to know in detail who you need. What technologies you’ll use. How many juniors and seniors will you need? Do you need them full-time? How long will you need them, and how much work will they have?

Then it’s crucial to know how to find the right people on the market. Reaching software development experts and convincing them to work for your company is a challenge. The real experts know their value and won’t change their job easily, even if you pay more than average.

But let’s say you managed to hire these sought for specialists. Now you need to devote some time to administrative work like contracts, holidays, sick leaves, etc. Lots of additional work someone needs to do around your team.

But wait, there’s more! You’ve just hired a group of people. Now you have to transform this loose group into a team.

What if we told you it doesn’t have to be like that?

What is a Dedicated Development Team?

A dedicated development team brings the benefits of nearshoring to your company. You choose a team of software development experts who will work exclusively for your company but will be hired by an external company, like Inspeerity.

Your dedicated development team can consist of virtually any combination of specialists that suits your needs.

  • Front-end and Back-end developers
  • QA experts
  • UX/UI designers
  • DevOps
  • Business Analysts
  • PMs, Scrum Masters

What are the benefits of hiring a Dedicated Development Team?

A dedicated development team looks almost like a regular team in your company. What are the benefits then? What’s better or more handy when hiring a dedicated team?

  • Cost efficiency – it’s cheaper to hire the whole dedicated team than to build such a team within your company from scratch.
  • Predictability – you pay a regular monthly fee or even better you can be billed on a regular Time and Material basis, and you don’t need to care about additional costs anymore.
  • No more struggle with recruitment – the external company is responsible for the whole recruitment and the administrative work.
  • Hassle-free and flexible talent management – you can hire teams when you really need them.
  • Comprehensive team from the very beginning – you get all the skills you need in a team. No need for adjustments, but plenty of room for them at the same time.
  • Vast experience – the team you hire has worked for various companies and in diverse projects. It’s difficult to achieve with your in-house team.

As you can see, hiring a dedicated development team can fulfill all your needs regarding software development. But will it always work?

What are the challenges when hiring a Dedicated Development Team?

Hiring a dedicated development team is a noteworthy opportunity for your company. However, there are a few things that need more attention.

First, sometimes, it may be difficult to find a team that suits your corporate values and overall approach toward software development. Although the best practices are spread throughout the industry, some developers don’t apply them.

Second, the team should have experience and work according to the principles most suitable to your project. Sometimes it will be a waterfall, but in most cases, you‘ll need agile. There’s more to this though, and the team should fit as closely as possible. You can read more about when to use agile in this article.

Next, dedicated development teams are almost always remote teams. They may work together in one office, but it’s rarely your office. So there come the regular challenges of remote team management, including communication and motivation. Fortunately, the more experienced the team, the fewer problems you’ve got.

Another thing comes with the fact that some teams are more remote than others. Often it brings challenges emerging from cultural differences. On one hand, it’s an enriching experience that should help you grow but on the other hand, it can influence the atmosphere and decrease the team’s performance.

Finally, security issues. Especially at the very beginning of your relationship with a particular team, you shouldn’t outsource critical projects and processes. Later, as you get to know each other, you’ll know how far you can go.

When to hire a Dedicated Development Team?

Let’s talk about situations when a dedicated development team really shows its advantages. There are certain types of projects or times when a dedicated team is the best choice. However, they all share one trait: a job to be done. Such teams are like special forces. They don’t walk around issuing parking tickets. You hire dedicated team because there’s a complex long-term task requiring specialist know-how, specific skillset, and experience proven in battle.

  • Limited internal assets – your development team has not enough time to carry out your project. Maybe the project grew too big, or some unforeseen changes emerged.
  • Lack of specific know-how – there’s a realm that requires specific expertise you don’t have inside your company.
  • Need the team now – you don’t want to spend too much time on recruitment and all the human resources activities you’d normally perform with an in-house team. You want a working team now.
  • Need for scalability – apparently, you need to scale up and cannot wait for your developers to finish their current tasks.
  • Needing rare talents – you need to hire specialists who are difficult to find.

Where to find a Dedicated Development Team for hire?

Finding the supplier of a Dedicated Development Team isn’t as difficult as creating such a team from scratch. Still, you’ll need to set your expectations, technological needs, and financial constraints.

Luckily, you’re reading this article on our website. Let us contact you with a free Dedicated Team consultation. Knowing your needs and the problems you face, we may support your company with a team of experienced development specialists.

Why a dedicated development team? 

It’s a lot easier and quicker than building an in-house team.  

Hiring a dedicated team can deliver a project from concept to launch. Even keeping your project going into the future with continuous development post-launch.  They act as a piece of a puzzle that helps you to complete your goals.  

Dedicated project team advantages and disadvantages 

Advantages of dedicated teams 

  • Full Attention: the team focuses entirely on your project, getting things done faster. 
  • Experts on Board: the team members are skilled and experienced in their fields. 
  • Quick Progress: with a dedicated team, tasks are completed more efficiently. 
  • Adaptable: the team can adjust to changes as the project evolves. 
  • Better Teamwork: since they work together consistently, collaboration is smoother. 
  • Getting Better: over time, the team learns and improves, benefiting your project. 
  • Accountability: the team takes responsibility for the project’s success. 
  • Fresh Ideas: a diverse team brings new and creative solutions. 
  • No HR costs: all HR costs are covered by the software partner. Including accounting, bonuses and staff benefits. 

Disadvantages of dedicated teams 

  • Dependency Risk: relying solely on one team can be problematic if they’re unavailable. 
  • Cultural Differences: if their style doesn’t match your company’s, it might lead to problems. 
  • Working remote: for some, this is a deal breaker, but the reality is remote work is no less efficient than office work for software developers.  
  • Knowledge sharing: some people argue that it’s difficult to trust external partners with sensitive domains. However, this is countered by picking a software house that you can trust.  

How to hire a dedicated software development team? 

Hiring a dedicated team starts with finding the right partner. When it comes to deciding on a software partner, consider the following first. Once you have a clearer idea about what criteria suits you, the easier it’ll be. 

  • Does the software company have external business knowledge?  
  • Be aware of different regions and cultural differences.  
  • Do they have clients willing to provide references?  
  • Can they demonstrate any relevant projects?  
  • Upcoming costs  
  • Can they produce certificates or qualifications for relevant technology? 

Look for software houses that fit your ideas. And answer the question “who is your ideal partner?” Take some time to understand their culture and how they work. Whether they prefer to work at a faster pace, or take a slow, methodological approach. As well as how they operate and run their business.  

Based on your criteria, create a pool of vendors. And from this, match your needs against their experiences and references. Based on your needs some fit better than others. While some not as much. Take the time to evaluate your choices until you have a clear favorite.

Once you know who you want to work with, you need to get the details of the project set. 

Once you have an idea about what your project will be, the easier it is for your software partner to find the right team.  

Do I have a choice about who is on the team?  

While building the team we do offer you the chance to interview the candidates, as if you were hiring internally. This means everything is transparent and that you have a say over who joins your team. There is also the option to run technical interviews, so that you know the developers match the requirements of the project. 

What is the dedicated project team structure? 

This is another it depends. Often, a dedicated team will start with a team leader or technical leader. This is to make sure the project gets off to the best start and that adding new members is easier. But, depending on your project description there is the option to add additional roles outside of developers, such as business analysts, technical writers, QA and UI designers.  
One rule I see is there is a strong tendency to build teams with separate skillsets and keep them independent. I.e.  A team of frontend developers that concentrate on UI only and a team of backend developers that work on the project’s foundations and stability. 

Can you demonstrate a dedicated project team example? 

An example of a successful dedicated team can be found here. You can read about how we helped one of Europe’s largest ticket distributors.  

How much does a developer cost? 

There are a few factors that impact the cost of a developer.  

  • Seniority 
  • Experience  
  • Their role in the project 
  • Job role 
  • The contract length  

Normally a developer is priced on a time and material basis per manhour. This is charged at the end of each month.  But, to keep it fully transparent we send you a full breakdown of the hours to confirm first, before sending you an invoice.  

Each developer will log their hours, name of tasks, links to task descriptions, and the task’s current state. This is sent to you to confirm and review. And once confirmed the invoice is then sent.  

As another option, there are fixed price contracts. But these are rarer. And we only offer them when we have all the documentation in place from the beginning, and that we are sure the scope of the project won’t be changed and will be delivered on time and to budget.  

What is the delivery time? 

From first contact, we can deliver a dedicated team of 5 – 7 people in around two months. This is based on the project having a clear goal from the start. Sometimes it might take longer if the details and scope of the project are not clear.   

Do people work remotely from the office or from home? 

We run a full hybrid working model. It’s the choice of the developers where they feel most comfortable to work. They also have the choice to work in three locations across Poland.   

If you are worried about security, all developers must work from a secure VPN to access any shared repositories.  

Read more about how to protect your Intellectual Property Rights here.  

Can I hire a dedicated team for a short-term project?  

It is possible to hire developers for short-term projects (less than 3 months), but the cost may be higher. Regarding hiring a minimum rolling contract per developer. If you need a developer for a short-term contract (up to 3 months) we could provide someone who is already on board and isn’t currently involved in any projects. However, it’s difficult to guarantee that appropriate resources are available for short term projects on the spot.  

Inspeerity looks to build long-term business relationship as a software development partner. We’d be glad to work for short-term projects if there is a prospect for more strategic collaboration in the future. 

For how long can you join and how long can you work with us? 

Commitment time is usually 3 months and longer, but it depends on you. We have several contracts with customers that are now at 2 years and over. Supporting teams larger than 12 people.   

What is the problem with hiring a regular development team?

Hiring a regular development team requires a lot of work, including knowing in detail what technologies and skills are needed, finding the right people on the market, and managing administrative tasks such as contracts, holidays, and sick leaves.

What are the benefits of hiring a dedicated development team?

Cost efficiency, predictability, no more struggle with recruitment, hassle-free and flexible talent management, comprehensive team from the beginning, and vast experience are some of the benefits of hiring a dedicated development team.

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